Real Estate Documentation: What You Really Need to Get Done

Whether you’re snapping up a new flat, handing over a house, or signing a lease, paperwork is the part that can make or break the deal. In this guide we’ll walk through the must‑have forms, why they matter, and how to keep the process smooth. No legal jargon, just the basics you can check off right away.

Buying or Selling: The Core Papers

The first thing to sort is the title deed. This proves who actually owns the land and whether any liens or mortgages sit on it. Ask the seller for a recent title search and make sure the name matches the seller’s ID. If you spot a lien, you’ll need a release before the sale can close.

Next up is the sale agreement. It’s a simple contract that lists the price, payment schedule, and any conditions (like a pending bank loan). Both parties sign, and you usually pay a small deposit to lock things in. Keep a copy for your records – you’ll need it for tax filings later.

Don’t forget the tax forms. In India, the buyer must pay stamp duty and registration fees. The exact percentage varies by state, so check the local rates. The seller should provide a no‑objection certificate (NOC) from the housing society, if applicable, to avoid future disputes.

Renting: Key Documents for Tenants and Landlords

For rentals, the lease agreement is king. It should spell out the rent amount, due date, security deposit, and the length of the lease. Note any rules about pets, sub‑letting, or maintenance responsibilities. Both you and the landlord sign, and each keeps a copy.

The inventory list is often overlooked but super useful. It records the condition of the property and any fixtures when you move in. If there’s a disagreement later, this list is your evidence.

Finally, gather any approval letters if the property falls under rent control or has special zoning rules. In some states, landlords need a permit to rent out a property, and tenants have rights on how much rent can increase each year.

Keeping these documents organized in a folder – physical or digital – saves headaches down the road. Use cloud storage for easy access and backup. When it’s time to renew a lease or sell a property, you’ll have everything at your fingertips.

Bottom line: the right paperwork protects your money and peace of mind. Double‑check each form, ask questions if something isn’t clear, and don’t rush signing anything. With these basics in place, you can move forward confidently, whether you’re buying, selling, or renting.